Fleet, Records, Electronic and Distribution Services
(FREDS)
Records Program
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MULTNOMAH COUNTY, OREGON
ADMINISTRATIVE PROCEDURE # REC-1
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SUBJECT: Records Section Procedures
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PURPOSE: To define the process for identifying, storing, accessing,
and disposing of County records.
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ORGANIZATION RESPONSIBLE: Records Section
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DATE: February 18, 2004
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ORGANIZATIONS AFFECTED: All Departments/Offices
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LEGAL CITATION/REFERENCE: ORS 192, OAR 166
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TABLE OF CONTENTS
I. RECORDS RETENTION SCHEDULING
II. RECORDS CENTER TRANSFER
III. RECORDS CENTER ACCESS
IV. RECORDS DESTRUCTION
V. MICROFILMING
EXHIBIT A: RECORDS CENTER CARTON LABEL
EXHIBIT B: RECORDS TRANSMITTAL LIST
BLANK TRANSMITTAL 1
BLANK TRANSMITTAL 2
EXHIBIT C: SHELFLIST PRINTOUT
EXHIBIT D: RECORDS CENTER REFILE
LABEL
EXHIBIT E: DESTRUCTION AUTHORIZATION
NOTICE
EXHIBIT F: NOT FOUND NOTICE
EXHIBIT G: CUSTODY TRANSFER
AGREEMENT
Contact Information:
The Records Center is located at 1620 S.E. 190th Avenue, Portland,
Oregon, 97233. Our interoffice mail address is 425/Records. If you have
any questions regarding our services, call Will, Kevin, Terry or Dwight
at 503-988-3741 . Our FAX number is 503-988-3754. Or, use the following
link to e-mail the Records & Distribution Services Manager: Dwight
D. Wallis
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